How to manage shared files
File sharing is one of most frequently used by chat participants feature. Sending files of any formats has become an essential part of any workflow. With Virola corporate messenger you can attach files to any types of messages – plain messages, issues or meetings. In all cases files will be stored permanently unless removed by a user who sent it or Virola account admin or chat room moderator.
How to upload files to chat
Each chat room - whether private or group - has a paperclip button and a snipping tool button in the message input field toolbar.
Use the paperclip button to attach an existing file to the message you are composing.
Use the snipping tool button to take a screenshot and attach it to the message.
You can also send a file by simply dragging and dropping it into the message input field or onto an existing message.
To attach a file to an existing message, use its context menu: right-click the message, choose "Attach File", and select the file you want to add. You can attach as many files as you like.
Similarly, to add a screenshot to the existing message, right-click the message and select "Attach a Snip" from the context menu.
If you have a file or screenshot in your system clipboard, your can paste it into either a new or existing message:
- For new messages, right-click in the message input field and choose "Paste", or use the shortcut Ctrl+V (or Command+V on macOS) to insert the file or image.
- For existing messages, right-click the message and select either "Attach Files from Clipboard" or "Attach Image from Clipboard", depending on the clipboard content.
All files transferred in the chat rooms are stored timelessly, so you can access and download them at any time.
How to search a file
Virola client allows searching by file name. Just click the "looking glass" icon in the chat rooms list toolbar, set the scope of the search (All rooms / Current / Selected) and type full or partial file name. The search will run immediately and show you the first result. Use up and down buttons to navigate through results.
How to download a file
Images and video files of standard size are downloaded automatically to the Virola folder inside your system's Downloads directory. This allows Virola to display previews directly in the chat. For these files, the context menu includes a "Show in Folder" option that opens the download location.
If the file is not downloaded automatically, simply click on it to begin the download. It will be saved to the Virola folder and automatically opened with the appropriate application. Executable files will run after user confirmation. Images and video files will be opened with Virola built-in viewer.
Note! You can change the default download directory in Virola Settings, under the Folders tab.
To save a file to a specific location, right-click it, select "Save File As...", choose your desired location, and click "Save".
How to permanently remove a file
If you would like to delete a file from the conversation, similarly, right-click on the file title and select "Delete Attachment".
Remember that once a file has been deleted, it's gone permanently for all chat room participants.
