Best in-house apps for remote control and screen sharing
Today the software for virtual meetings, screen sharing and remote desktop is used daily to assist customers, make presentations, provide training or troubleshoot issues. It has revolutionized the way teams collaborate and connect. Screen sharing is an important feature for virtual conferences. It significantly facilitates the collaboration process and improves the experience of all meeting members.
Modern software market offers a great variety of apps for communication with screen sharing and remote control features. However, the app you choose for your team can either facilitate your workflow or completely disrupt it, making the communication experience unpleasant and annoying. At the same time, both screen sharing and remote control raise safety concerns. In this blog post we will share our recommendations for choosing the right secure screen sharing and remote control app and explain how to keep your computer protected while using it.
Key criteria for selecting a secure screen sharing and remote control app
While selecting a secure screen sharing and remote control app for your team you need pay attention to the following factors:
- Available features
- Collaboration opportunities
- Security
- Ease of use
- Affordability
- Quality
Common risks and vulnerabilities
Despite being extremely useful screen sharing and remote control come with their own set of vulnerabilities and risks. To maintain a high security level and protect your corporate data you need to understand them and stay prepared.
Let's see what kind of common risks and vulnerabilities are associated with screen sharing and remote control.
- Accidental sharing due to human error. While sharing your screen you can share a piece of screen which is not supposed to be shared and contains sensitive information.
- Unauthorized recording. Recording feature is available for meetings and while participating in them participants can record. Thus, if the meetings are not supposed to be recorded, this feature should be disabled or limited only to authorized team members.
- Unauthorized access. It may happen that the link to the meeting was shared with the wrong people or was forwarded to them. In this case non-authorized people may access the meeting and see the screen you share.
- Malware deployment. If you give remote control, people who take over your desktop may upload malware and this way infect your computer.
- Data breach. While sharing your desktop or giving remote control over it, there is a chance that the sensitive information or corporate data will be stolen.
- Stolen credentials. During screen sharing or remote control sessions you can accidentally share your credentials which can be used to compromise your profile and get unauthorized access to the sensitive information.
How Virola can be used as a secure app for screen sharing and remote control?
Virola corporate messenger offers secure screen sharing and remote control features. Since Virola can be deployed on-premise, you can ensure that your information is safe and cannot be accessed by third parties. Screen sharing and remote control are organized in Virola to prevent unauthorized users from accessing meetings and stealing valuable information.
The chance of accidental sharing of the wrong screen is minimized in Virola. You can select a screen area you would like to share before other meeting participants will see it.
In Virola only participants of the group where the meeting is held can see your screen. Other members cannot be invited unless this is done by Virola admin in your company or your group moderator.
The permission to record the screen can be limited or granted to specific users by your company's Virola admin or group moderator. This permission is permanent and is applied to all group members and all meetings held in this group. However, your company's Virola admin or group moderator can change this setting if necessary.
While giving the remote control over your desktop, you can select a user from the list of group members. This is quite secure as only authorized team members can be in the group. There are no ways to access this group by joining from the external link. Moreover, only your group moderator or administrator can add users.
How to avoid security breaches during video meetings?
While working from home people can accidentally show personal information while sharing their screens during video meetings or corporate information can leak if a video meeting was not secure enough.
To prevent this from happening follow our guidelines:
- Use the same secure app for communication, collaboration, video meetings, screen sharing and remote control in your company.
- While sharing only a specific window or area on your screen you limit the risk of accidentally revealing the things which are not intended to be disclosed.
- Introduce security education and training for using screen sharing and remote control features.
- Ensure that only authorized team members have the link to the video meeting or are added to the meeting room.
- If you want to limit screen recording during the meeting, ensure that this permission is blocked for the video meeting participants.
Our list of on-premise apps for secure collaboration, screen sharing and remote control
- Virola. Virola is a collaboration tool, which is available both as on-premise and cloud solution. It combines all the important features required for effective and secure collaboration, screen sharing, remote control and video conferencing.
- Nextcloud. Nextcloud Hub combines key Nextcloud products: Files, Talk, Groupware and Office into a single platform, optimizing the flow of collaboration. It is available both on-premise and as a cloud solution and allows taking control over your data.
- TrueConf. TrueConf is available for on-premise deployment and is designed for secure video conferencing and collaboration.
Conclusion
With the growth of digital collaboration and remote communication secure screen sharing practices are important to learn today. They are aimed at minimizing risks of data breaches and ensure corporate and personal information protection. Secure screen sharing and remote control are vital for users to preserve sensitive information while maintaining effective communication.