7 free ToDo List apps in 2025
What exactly is a todo list? Its definition is quite simple: it's a list of tasks you aim to accomplish or activities you wish to pursue.
Typically, these todo lists are organized according to their importance. Traditionally, people have written them on paper or sticky notes for easy reference. With advancements in technology, we've been able to create todo lists using various tools, which we will describe in our blog post.
Maintaining a written list of all your tasks ensures that you won't overlook anything crucial. By ranking the tasks in order of precedence, you can create a plan for when to tackle each one, allowing you to easily identify which items require your immediate focus and which can be addressed later.
It is easier to stay on top of tasks with a powerful todo list app that combines project management, collaboration, and team communication features. For many teams, such apps can be game-changers, optimizing workflow and productivity.
At the same time besides an ability to create todo lists and manage tasks, such apps need to have basic communication and project management features, such as:
- Secure private and group chats
- Kanban board
- Issues tracking and management
- Video and audio conferences
- Files sharing and storage
- Synchronization between the platforms you use
Virola
Virola corporate messenger is a perfect tool for team communication and collaboration. Apart from a powerful business messenger, Virola offers an integrated Kanban board where the tasks created during communication are displayed. Any message in Virola can be converted into a task and will be displayed on a Kanban board. It's a perfect todo list app for teams of any size.
Virola is free for small teams, that can use all its features together with a Kanban board for free. You can get Virola self-hosted messenger here.
Trello
Trello is a great todo list app to organize your personal or team's tasks. It is free for individuals and teams having up to ten boards. With Trello, you can effectively organize your team's tasks and track their progress. Though Trello does not have a built-in corporate messenger, it allows users to discuss tasks on their boards or it can be integrated with corporate messengers such as Slack.
Asana
Asana allows collaborating with up to ten teammates for free. You can easily create projects and manage them from any app, design your template to fit your team's needs, get automatic updates, track your own and team members' time, and monitor progress on tasks.
ClickUp
ClickUp free version provides 100 MB storage and offers real-time chats, Kandan boards, unlimited tasks, and members. ClickUp provides one of the most comprehensive sets of features among todo list apps. It combines the best from a todo list app with project management features, and it's pretty customizable, allowing users to choose between lists, boards, and calendar views.
Teamwork.com
Teamwork.com is project management software that offers multiple pricing tiers and plans on a subscription basis. It provides a free version for up to five users for small teams that are getting started. Project managers use Teamwork.com to manage tasks, collaborate with team members, and track project milestones. Though Teamwork.com does not have a real-time chat, it allows writing to your team and leaving comments.
Wrike
Wrike is a very easy-to-use platform that will streamline all your workflows. It is available for teams that are getting started. With Wrike you can manage your tasks and view them both on a free Kanban board and as a list. Free Wrike users can also integrate email notifications and use case project templates.
Microsoft Planner, To Do and Task app in Teams
All these apps are used for task tracking, communication, and collaboration.
Planner is a lightweight, mobile, and web-based application that is available with most Office 365 for business subscriptions. With Planner you together with your team can create plans, assign tasks, chat about tasks, and see charts of your team's progress. Planner can be integrated with Microsoft Teams.
The To Do app lets you list all your personal tasks and sort them so you can focus on what's important.
The Tasks app in Microsoft Teams brings together your individual tasks from To Do and Outlook with your team tasks from Planner.
Microsoft todo list apps are a perfect solution for teams working in Microsoft 365 environments.
Microsoft To Do is free and is available for ll devices. Microsoft Planner is free for Microsoft 365 users. A free version of MS Teams does not include Task app.
Conclusion
Free todo list apps significantly facilitate collaboration, issues tracking, and management processes. The modern applications market offers options for any business size and requirements. Businesses can seamlessly integrate such apps into their workflow and take advantage of free todo list apps or purchase plans with more powerful features. From personal to professional use, these apps help to organize workflow, track tasks, complete goals and keep an eye on deadlines.